Unifii opens office in Edinburgh, Scotland

We are thrilled to announce the opening of a new office located in Edinburgh.

“Expansion into Scotland is an exciting new chapter for the company. It celebrates the recent growth of the business and provides us with a new location to better serve customers in Northern England, Scotland and Ireland (NESI).” Steve Mamelok, Director

The new office will be managed by Paul Donnelly, Consulting Lead.

“The opening represents an important milestone in Unifii’s latest growth and we are excited to expand our network further into NESI.” Paul Donnelly, Consulting Lead.

The Unifii Journey

Unifii began its journey under the name Service Integrators in March 2010. When relaunched in July 2015, the business started to grow rapidly. Unifii hired its very first employee in May 2016, and a year later, expanded into NESI. Shortly after, a sales team was brought on board to help support and grow our business network.

It wasn’t until January 2018 that the Unifii name came into existence. The rebrand was the next step in an evolution to embody our focus on innovation, implementation and integration. After recently opening offices in both Scotland and India, our team is now comprised of 23 employees in London, 3 in Edinburgh and 3 in India.

Office Details

15-16 Queen Street
Email: enquiries@unifii.co.uk

Join our team

Unifii is made up of highly skilled and devoted enterprise service management and automation professionals. We’re constantly growing, which means we’re always looking to build our talented team. Send my CV.

The Unifii TeamUnifii opens office in Edinburgh, Scotland
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5 things you need to know before upgrading ServiceNow to Kingston

The Kingston release of ServiceNow is upon us and with it, the deprecation of support for Helsinki. In practice, this means a lot of businesses are upgrading from Helsinki to Kingston and dealing with the big changes between these versions, which include machine learning, refined end-user experience and major incident management.

In the past we’ve helped many clients to upgrade, ranging from small to global organisations in various sectors. In this way, we’ve gained a real depth of knowledge about the practicalities of upgrading to the latest version of ServiceNow, from Fuji to Istanbul, Geneva to Jakarta, and so on.

Here are our 5 top tips for upgrading ServiceNow to Kingston:


1. Get everyone on board

Early, clear communication across the business is vital to the success of any upgrade. You need to explain what is happening and why, in order to set expectations for resource requirements, particularly for people to assist in process testing the platform, along with anticipated outages and what’s coming in the way of new features.

The key is to ensure that internal resources are planned in and available, and to maintain regular and clear communications between developers, the technical team and BAs with regards to requirements and timeframes. Upgrading is a significant piece of work but it doesn’t have to be long-winded.

Our top tip: Keep the timeline for the upgrade as short as possible, to ensure fewer outages and less disruption for the business. Smaller organisations should be planning for around two weeks, while larger businesses are looking at a maximum of one to two months.


2. Don’t overcomplicate things

Keep things simple. Our experience of lots of upgrades of various sizes is that there’s no need to test everything – only the things that have impact. Concentrate on new functionality and don’t spend time worrying about bug fixes to your existing system – this is a real time waster.

We also find that keeping things straightforward is also the best approach when it comes to Release Notes analysis. You simply need to work out what’s changing and whether anything needs turning off (e.g. new functionality the business may not be ready for).

Our top tip: Skip logs of items you’ve previously customised can run to thousands of items and can be both time consuming and tedious.The best tactic is to split the logs into sections so they are easier to manage. Ignore any reports, notifications and form layouts and focus on the business logic, such as Business Rules and Script Includes.


3. Get your testing right

Having a solid plan in place for testing is crucial. The best approach is to undertake the initial unit testing by both developers and BAs. Following this, business testing by process owners or the already agreed business resources allocated to the task.

In both cases, fixes should be implemented afterwards by developers before moving on to the next round of testing. It’s also important to manage regression testing packs and ensure they are up to date.

Our top tip: Implement a process to carefully segregate existing defects in your configuration from those introduced by the upgrade. Without this, you can spend more time on triage of existing defects than on actually doing the upgrade.


4. Plan your development freeze early

Freezing development while upgrading is essential because as soon as you change something you make the testing you’ve done so far redundant. The key is to get the business on board early with a full understanding of the situation, otherwise they will be clamouring for BAU changes in the middle of the upgrade.

Before upgrading, clone back from Production to ensure all your environments are synced. Good communication around exactly when this will occur is vital – people will lose work if they aren’t expecting it.

Our top tip: We recommend running a minimum of three instances – Dev, Test and Prod. After upgrading, maintain a pre-upgrade version to refer back to if there are issues and to remove the pre-existing defect noise.


5. Take the opportunity to revert

Ensure there is time for technical teams to revert updates back to OOTB where possible. Analysis and testing of this requires planned effort but the savings realised increase with every upgrade undertaken.

Learn the lessons about which processes are more critical than others (not every item needs to be tested), and those areas where you were short on time and others where you had more than enough. Ensure you include feedback from both the business and internal developers, BAs and the technical team.

Our top tip: Upgrades are a fact of life and there will always be another on the horizon. Record what went well and what didn’t – and why – and use that as the basis of your next upgrade plan.


For more information or advice on your upgrade plans, contact us today – we’re always happy to share our experience and expertise.

Telephone: +44 (0) 20 7760 7513


Ellie Kleinworth5 things you need to know before upgrading ServiceNow to Kingston
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Are you ready for GDPR in 2018?

The General Data Protection Regulation (GDPR) comes into force on 25 May 2018.

If your company handles the personal data of UK or EU residents, you need to have the right processes in place and be able to demonstrate compliance.

It’s hugely important – the range of penalties for personal data breaches go from a simple warning, up to a fine of 4% of annual global turnover or 20 million euros for the most serious infringements. And individuals can claim compensation for failures to protect their personal data.

New responsibilities

The GDPR features a number of detailed requirements, including specific transparency duties; time limits on informing authorities about data breaches; mandatory Data Protection Impact Assessments and data processing registries; and the secure encryption of personal data.

Plus, you need to be able to respond to requests from individuals whose data you handle; including requests for access, corrections and the ‘right to be forgotten’.

What should you do?

We advise that you look at three main areas, covering accountabilities, policies and procedures; compliance and risk activities; and implementation of security measures.

You should use best practices to address the GDPR requirements, such as ensuring you have organisational policies and procedures that follow GDPR; meeting transparency requirements through tracking your data processing activities; implementing technologies to prevent and detect security threats; and having robust mechanisms to assess the privacy, business and financial impact of data breaches.

How can Unifii help in 2018?

Our consultants can help you leverage the flexibility of ServiceNow to ensure you are ready for GDPR through helping maintain transparency and visibility of your personal data processing, and through policy management, including data protection, security policies and code of conduct.

We can advise you on:

  • Importing and mapping GDPR requirements
  • Risk evaluation and management
  • Auditing and data subject requirements
  • Personal data assets requirements – e.g. following demands ‘to be forgotten’.

What makes the Unifii offering unique?

Our team is a combination of ServiceNow specialists and consultants who have joined us from client side roles. We are uniquely positioned to understand what you need in terms of structure, design and delivery – and will be there to advise you every step of the way.


The GDPR is coming, you need to be ready before May 2018 to ensure you are able to demonstrate ongoing compliance thereafter. Our consultants can advise you on getting the most from ServiceNow, as well as running workshops with a GDPR specialist to help you update your processes. 

For more information or advice on your GDPR requirements, contact us today – we’re always happy to share our experience and expertise.

Telephone: +44 (0) 20 7760 7513


The Unifii TeamAre you ready for GDPR in 2018?
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